This board will be a site to check for announcements, additions to our system, upgrades, downtimes, etc.  Check back often for updates.  If you have questions about anything on this page, email webmaster@caddoclerk.com. 

2008 Imaging Upgrade

On January 29, 2008, our imaging software was upgraded.  Click here for the new Active X.  This is a very large file, so it is easiest to choose the SAVE option and save the file to your desktop.  Once it has finished downloading, close Internet Explorer, then double-click on the file "Setup.exe" on your desktop.  Follow the onscreen instructions to install.  You should then be able to view images.

SIMPLY DOWNLOADING THE FILE IS NOT ENOUGH.  YOU MUST INSTALL IT.

If you are having problems installing or viewing or images, please visit our Imaging Tips page for troubleshooting tips.

Mortgage and Conveyance Index Books

We have added a new option to our Web Inquiry System to view Mortgage and Conveyance Index Books.  You will find this option on the main page and on the main Property Records page.  We are adding these indexes to help with searching for names that are not indexed in our system.  Therefore, we are adding them backwards beginning with the 1981-1991 Indirect Conveyance Index books.  Eventually we hope to have all index books available online.  

To use the option, enter the FIRST letter of the book you wish to search (or MC in the case of the Mc books).  The default is Conveyance/Indirect, because that is all that is currently available.  Click the "Search Book" button, then click the words "View Image".  Your image window will list all books currently available for that letter by year.  Double-click on each hit to view the index book.

The first pages of each index book are the sub indexes.  This will tell you the PHYSICAL page that each name begins on.  For those of you who have used our books before, the names were all entered into the books in sections, and you will still see the section numbers at the top of each page.  But to find the appropriate section, you must use the physical page number.  Once you find the page number that you need, right click, then choose Navigate, Go to Page.  Enter the physical page number and click OK.  

Some of our index books are in alphabetical order with no index in the front.  For these books, we've created an index to help you move through the book quickly.  These indexes do not have separate sections for specific names.  All names are in alphabetical order, and the indexes give you a shortcut to get to a specific place in the book.

Our very first books were numbered A-Z.  To find these books in our images, you must enter the numeric equivalent (i.e. A=1, B=2, etc.).

For better viewing, you will probably need to maximize the image window.  If you decide to print a page of the index book (for example, the sub index pages) please be careful and do not print the entire book unless you mean to!

Also note that you cannot go directly to the instrument image from these indexes. You must enter the appropriate information into the regular mortgage and conveyance inquiry to view the instruments.

Check back often for updates on what is available.

Book/Page Inquiry

We have added a Book/Page option to our Web Inquiry System.  You will find this option on the main page and on the main Property Records page.  Use this option when you only want to view the instrument on a book and page, or when you want to view a non-indexed (pre-1914) document.  All Conveyance Books (except book 75) have been split into individual instruments.  Please be aware that you will often have multiple hits for a book and page.  Sometimes this occurs because there are more than one instrument on a single page.  Other times, it is because there are several subbooks sharing the same book number.  Also note that if you are searching for an alpha book, you must enter the numeric equivalent of the alpha character to find the appropriate book, i.e. A=1, B=2, etc. 

Windows Vista Users

During install, you may get an error message saying that the system cannot find the path specified.  This is a Vista Security problem.  Once you have downloaded the file to your desktop, right click on the "Setup.exe" icon on your desktop and choose "Run as Administrator."  Then double-click the icon and go through the installation procedure again. 

E-mail notification is here!

The Caddo Parish Clerk of Court E-mail Notification System is now available.  By signing up, you can receive an email any time a document is scanned into a specific case in our civil and criminal system.

There is no charge for the service, but you must have a valid Remote Access account to use it.  During set up, you must enter your Company Name and Remote Access User Name.  This is the user name you use to log on to our Web Inquiry System.  You may then set up your own e-mail notification user name and password.  This password does not need to be the password you use to log on to the Web Inquiry System.  This way, each person at a firm with multiple users can set up his own individual e-mail notification account.  For instructions on using the system, click here.  To set up an account or manage your notifications, click here.  

Several things to note:  

There is some delay between the time you sign up for an e-mail notification account and the time your account is activated.  You will receive an e-mail stating when your account has been activated.

You will receive an e-mail notification only when a document is scanned.  To view the document, you must log on to our Web Inquiry system using your Remote Access User Name and password.  

If you are interested in all being notified when all documents are scanned in a civil suit, you must add both the civil filings and the civil sheriff returns for that suit to your notifications.

If your Accounts Receivable account becomes past due and your Remote Access account is deactivated, your E-mail notifications will be deactivated as well. 

E-mail any comments or problems to:

webmaster@caddoclerk.com

Copyright 2007 by the Caddo Parish Clerk of Court