Web Access Accounts

Current Customers

If you wish to pay your yearly Remote Access with a credit card, please call 318-226-6790.


New Customers

Requirements

A PC using Windows XP or above and a minimum of Internet Explorer 7.0 or above. High speed internet is recommended for viewing images. While it may be possible to use our site using a Mac (see Imaging Tips), the Clerk's Office is not able to provide support for Macintosh users.

Charges

$360.00 a year for unlimited access to indexes and images (see table below)

$0.30 per page for image printing

YEARLY FEE DUE IN ADVANCE!

PAYMENT SCHEDULE

IF JOINING IN: SEND:
January $360
February $330
March $300
April $270
May $240
June $210
July $180
August $150
September $120
October $90
November $60
December (for Dec and the next year) $390

PAYMENT CAN BE MADE BY CHECK, MONEY ORDER OR CREDIT CARD. PLEASE SEND THE CORRECT AMOUNT FROM THE TABLE ABOVE. IF YOU SEND EXTRA, IT WILL BE PLACED ON YOUR ACCOUNT AS A CREDIT AND WILL BE USED TO PAY INTERNET COPIES. IF PAYMENT IS MADE BY CREDIT CARD, THE ACCOUNT WILL NOT BE SET UP UNTIL ALL PAPERWORK IS RECEIVED.

The $360.00 yearly fee includes unlimited accesses to indexes and images. You will receive a single charge on a monthly AR statement for all printing done via the internet from the 25th of the previous month to the 24th of the billing month. You are responsible for delineation of printing charges to your clients. If you wish to charge copies to separate AR accounts, you will be required to open separate web accounts. You may view what has been printed during each month using the Images link to the left.

Please note! Accounts will be deactivated for thirty days delinquency on payment. Accounts are reactivated the first business day AFTER ful payment is made.

To Sign Up

Print and complete the following forms:

contractContract

arformAR Application

Mail completed forms, along with a check or money order for the correct amount from the above table, to:

Caddo Parish Clerk of Court
Attention: Web Access
501 Texas Street, Room 103

You may call 318-226-6790 to pay using a credit card. Your account will not be set up until all paperwork is received, however.

Once your account has been set up, we will provide you with the information you need to connect. You MUST fill out both forms to open a Web Access account. If you already have an AR Account with us, you must still include the AR form. If you do not know your AR Account number, leave that line blank; we can look it up for you.

THERE IS A TWO TO THREE BUSINESS DAY WAITING PERIOD ON ACTIVATING ACCOUNTS.


Preparing and Using the System

ActiveX Installation

Web Inquiry Manual

Imaging Tips and Troubleshooting


Email Notification

The Caddo Parish Clerk of Court E-mail Notification System is now available. By signing up, you can receive an email any time a document is scanned into a specific case in our civil and criminal system.

There is no charge for the service, but you must have a valid Remote Access account to use it. During set up, you must enter your Company Name and Remote Access User Name. This is the user name you use to log on to our Web Inquiry System. You may then set up your own e-mail notification user name and password. This password does not need to be the password you use to log on to the Web Inquiry System. This way, each person at a firm with multiple users can set up his own individual e-mail notification account.

Instructions on using the system

To set up an account or manage your notifications

Several things to note:

There is some delay between the time you sign up for an e-mail notification account and the time your account is activated. You will receive an e-mail stating when your account has been activated.

You will receive an e-mail notification only when a document is scanned. To view the document, you must log on to our Web Inquiry system using your Remote Access User Name and password.

If you are interested in all being notified when all documents are scanned in a civil suit, you must add both the civil filings and the civil sheriff returns for that suit to your notifications.

Do not enter commas in suit numbers or criminal case numbers. Do not include the section in the number.


Detailed Internet Copy Listing

Beginning with the November 25th - December 24th, 2010 billing cycle, Remote Access users can view detailed listings of all internet copies printed during the month.

  1. Click the Images link to the left
  2. Log in using your Remote Access User Name and Password
  3. Under Custom Queries, click Copy Charge Detail
  4. Click the binoculars icon at the bottom to search

Copy charges will apply if you print the listing.

A Note on Copy Charges

Please be careful when printing. Some of our images have many pages, and we cannot remove pages printed in error once they have been billed. If you mistakenly print a large document, please email webmaster@caddoclerk.com immediately. Once the print charge is billed, it cannot be removed.

If you believe someone is using your account without authorization, you may email webmaster@caddoclerk.com to change your password.


Information Available Online

Mortgage/Conveyance/Chattels

Direct Conveyance Index 01/01/1914 to present
Indirect Conveyance Indexes 07/11/1983 to present
Conveyance Images *1839 to present
Direct Mortgage Index 01/01/1981 to present
Indirect Mortgage Index 01/01/1981 to present
Mortgage Images 1981 to present
Mortgage Books as a single unit 08/18/1992 to 12/31/1994
Direct Chattel Index 01/01/1985 to present
Indirect Chattel Index 01/01/1985 to present

*Prior to 1951, registry numbers were reused every few years, so any conveyances filed before 1/1/1951 are not indexed in our system by registry number, but by book and page. In the older, hand-typed books, there are often multiple instruments per page. To speed up image display, we have only indexed a page once regardless of how many instruments may be on that page. Please be careful when printing instruments from these old books. Don't ask to print all pages unless you need all pages of the LAST instrument on the page.

We are scanning the handwritten index books for the time periods not reflected in our database. The following shows the index books currently available online.

Years Index Books Available
1981-1991 Indirect Conveyance A-Z
1971-1980 Indirect Conveyance A-Z
1961-1970 Indirect Conveyance A-Z
1951-1960 Indirect Conveyance A-Z
1941-1950 Indirect Conveyance A-Z
1926-1940 Indirect Conveyance A-Z
1914-1925 Indirect Conveyance A-Z
1900-1913 Indirect Conveyance A-Z
1839-1899 Indirect Conveyance A-Z
1900-1913 Direct Conveyance A-Z
1839-1899 Direct Conveyance A-Z
1971-1980 Direct Mortgage A-Z
1961-1970 Direct Mortgage A-Z
1951-1960 Direct Mortgage A-Z
1941-1950 Direct Mortgage A-Z

Civil Suits

Name Index 01/01/1984 to present
Costs 01/24/1984 to present
Minutes 01/24/1984 to present
Court Calendar Current
Civil Documents 11/15/1994 to present
Notice of Judgment by Mail 01/20/1994 to present
Sheriff Returns Inside Caddo 11/16/1993 to present
Sheriff Returns Outside Caddo 11/02/1994 to present
Civil Images *approximately 1984 to present

*We are currently backscanning our civil filings. Each file is being scanned as one document containing multiple filings.

Criminal

Name Index 01/01/1980 to present
Minutes 01/01/1984 to present
Traffic Tickets 01/01/1989 to present
Calendar Current
Criminal Images 09/04/2002 to present

Marriage

Name Index 04/03/1838 to present
Marriage License Images 04/03/1838 to present

To Cancel Your Web Access Account

We must have written notice to close a Web Access Account. A verbal request over the phone is not sufficient, nor is a note written on a returned bill.

Please send your written request to:

Caddo Parish Clerk of Court
Attention: Web Access
501 Texas Street, Room 103
Shreveport, LA 71101

You may also email webmaster@caddoclerk.com with your cancellation request. You should receive a response within a day or two of sending your request. If you do not receive a reply within two business days, please call 318-226-6523.

We cancel accounts on the 25th of the month of notification. Once copies have been extracted for the month, the amount of those copies will be deducted from the remaining yearly balance and a refund check will be issued.